Bid Writer

Latest Case Study

Job Title:                               Bid Writer

Reporting to:                        Senior Estimator

Titles of Direct Reports:     N/A

Normal Place of Work:       South Grove House, Rotherham

Normal Hours of Work:      28 - 35 Hours per week

Flexibility Required:            No

Purpose of the Role (Overview):

To complete tender submissions and written responses to quality assessments/ method statements and develop presentations, pitches and proposals to a wide range of potential customers and existing clients.

Main Duties and Responsibilities:

  • Writing high quality bespoke responses to tender questions at both PQQ and ITT stage.
  • Ascertaining client requirements, how we can best meet/deliver them and how to put that into words.
  • Help create and maintain a central bid library of responses/images/supporting documents for tender submissions.
  • Liaise with internal and external subject matter experts to demonstrate knowledge of services and delivery for input in to tenders.
  • Research market solutions, movements and opportunities to assist in tenders and competitive solutions.
  • Ensure written responses are reflective of both deliverable and priced responses.
  • Support the bidding process by helping manage/raise clarifications and tender updates
  • Keep the team updated with tender progress and changes.
  • Support the business development team with tender sourcing, client liaison and administration duties as required.
  • Producing reports on tender programmes, in progress and completed/feedback.
  • Preparing presentations, bios, illustrations and associated documents to a wide range of potential clients.
  • Any other duties deemed commensurate with the role.

Qualifications Required:

  • GCSE’s (Grade A-C) in Maths, English plus other relevant subjects (Science, Law, Technology etc.)
  • Relevant Degree or Qualification

Skills Required:

  • Ability to ascertain client requirements from a variety of differing sources
  • Excellent written and presentation skills
  • Microsoft Office advanced user (Particularly Word/Power-point)
  • Ability to format and present bid documents and tenders to a high standard
  • Good communications and interpersonal skills

Competencies / Experience Required:

  • Knowledge of FM, Repairs and Maintenance/ Refurbishment delivery
  • Experience in tender writing
  • Member of BIFM or equivalent trade association
  •  Experience of creating/maintaining bid libraries for future use.

Personal Attributes / Behaviours Required:

  • Evidence of relevant and continual updating of skills and knowledge
  • Finds practical ways to overcome barriers
  • Can work flexibly managing the supply and demand of the bid process
  • Displays a positive attitude in all aspects for work
  • Punctual and always presents the company image positively.

References Required:

  • Two references from last two employers (preferably line manager)





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